OSHCR

OCHCR – Registered Safety Agent

OSHCR – Registered Safety Agent

A REGISTERED PROFESSIONAL CONSTRUCTION HEALTH AND SAFETY AGENT MUST PROVIDE THE CLIENT WITH AGREED SERVICES AS DEFINED BY THE SACPCMP. THIS AGREEMENT FORMS THE BASIS OF ALLIEVEATING THE CLIENTS RESPONSIBILITIES AND LIABILITIES UNDER THIS REGULATION. A CLIENT MAY APPOINT A COMPETENT PERSON IN HOUSE HOWEVER, THAT PERSON MUST MEET THE REQUIREMENTS AS DEFINED IN THE PROJECTS AND CONSTRUCTION MANAGEMENT PROFESSIONS ACT, 2000 (Act no. 48 of 2000), Sections 18(1)(c).

STANDARD SERVICES

A Construction Health and Safety Agent must be able to perform standard services under the following stages:

STAGE 1 – PROJECT INITIATION AND BRIEFING

Definition:  Agreeing client requirements and preferences, assessing user needs and options, appointment of necessary consultants in establishing project brief, objections, priorities, constraints, assumptions and strategies in consultation with client.

Standard Services

Demonstrate the Construction Health and Safety Agent competency and resource
Assist in developing a clear construction project health and safety brief
Attend the construction project initiation meetings
Conclude the terms of the agreement with the client
Advise on the necessary surveys, analyses, tests and site or other investigations where such information will be required for the next stage of the project
Advise the client on the adequacy of health and safety competency and resources of the other consultants
Identify construction project health and safety risk profile
Provide necessary information within the agreed scope of the construction project to the other consultants
Define the Construction Health and Safety Agent scope of work and services Construction Health and Safety Agent Deliverables
Construction Health and Safety Agent Deliverables

Record of Construction Health and Safety Agent competency and resource
Construction project health and safety brief
Agreed scope of work
Agreed services
Signed agreement
Record of consultant’s construction health and safety competency and resource assessments
Schedule of required surveys, tests, analyses, site and other investigations
Preliminary construction project risk profile
Record of construction project health and safety risk communication
STAGE 2 – CONCEPT AND FEASIBILITY

Definition:  Finalisation of the project concept and feasibility

Standard Services

Agree the documentation programme with the principal consultant and other consultants
Attend design and consultants meetings
Review and evaluate design concepts and advise on construction project health and safety in conjunction with the other consultants
Review, update and agree the construction project health and safety risk profile and prepare the construction health and safety policy for the construction project
Advise on preliminary cost estimates/budgets for construction project health and safety Prepare draft construction project baseline risk assessment
Assist the client and principal consultant in the procurement of the necessary and appropriate specialists, including a clear definition of their roles, responsibilities and liabilities
Advise the client on the adequacy of the health and safety competency and resources of the appropriate specialists
Assess and approve the appropriate specialists health and safety plans
Monitor the implementation of the appropriate specialists health and safety plans, including periodic audits
Prepare the draft construction project health and safety specification
Agree the format and procedures for health, safety and hygiene construction project control
Advise and agree with the other consultants regarding their construction project health and safety requirements and related design risk management responsibilities
Liaise, co-operate and provide necessary information to the client/principal consultant and the other consultants
Construction Health and Safety Agent Deliverables

Updated construction project health and safety risk profile
Agreed construction project health and safety policy for the project
Draft construction project baseline risk assessment
Draft construction project health and safety specification
Record of appropriate specialists health and safety competency and resource assessments
Schedule of required surveys, tests and other investigations and related reports
Record of construction project health and safety risk communication
Design risk management process
Preliminary cost estimates/budgets for construction project health and safety
Approved specialists health and safety plans
Specialists health and safety audit reports and rec
STAGE 3- DESIGN DEVELOPMENT

Definition:  Manage, coordinate and integrate the detail design development process within the

project scope, time, cost and quality parameters

Standard Services

Review the documentation programme with the principal consultant and the other consultants
Attend design and consultants meetings
Finalise the construction project health and safety risk profile
Advise designers of their health and safety legal liabilities and responsibilities for constructability, maintainability and operation ability of the structure
Manage, co-ordinate, integrate and record the design risk management process with the other consultants in a sequence to suit the documentation programme
Monitor the integration of health and safety aspects for constructability, maintainability and operation ability of the structure during the design process and finalise the construction project baseline risk assessment
Identify and implement precautions necessary for construction project health and safety control and update the construction project tender health and safety specifications
Agree on a format for the health and safety file
Assess and approve necessary construction project health and safety plans for early works
Monitor the implementation of necessary construction health and safety plans, including periodic audits for early works
Assist the cost consultant with detailed information for initial construction project health and safety cost estimates/budgets
Liaise, co-operate and provide necessary construction project health and safety information to the client, principal consultant and the other consultants
Construction Health and Safety Agent Deliverables

Final construction project health and safety risk profile
Record of construction project health and safety risk communication
Final construction project health and safety baseline risk assessment
Updated draft construction project health and safety specification
Design risk management records
Schedule of precautions necessary for construction project health, safety and hygiene control
Approved early works health and safety plans
Early works audit reports and records
Initial schedule of construction project health and safety cost estimates/budgets
Template for health and safety file
Stage 4-TENDER DOCUMENTATION AND PROCUREMENT

Definition: The process of establishing and implementing procurement strategies and procedures, including the preparation of necessary documentation for effective and timeous execution of the project.

Standard Services

Attend design and consultants meetings
Assist in developing a clear construction project health and safety procurement process
Finalise construction project tender health and safety specifications and integrate with procurement documentation
Provide and record construction project health, safety, hygiene and design risk information to the principal consultant and other consultants
Prepare construction project health and safety documentation for submission to authorities
Participate in construction project tender clarification meetings
Assist with the evaluation of tenders and verify the contractors competencies, knowledge and resources to carry out the construction works in a safe and healthy manner
Assist the cost consultant in the finalisation of the construction project health and safety cost estimate/budget
Assist with the preparation of contract documentation for signature
Prepare construction project health and safety mobilisation and access plans for the construction work
Assess samples, mock-ups and products for construction project, structural maintainability and operability health and safety compliance
Construction Health and Safety Agent Deliverables

Final construction project tender health and safety specifications
Records of construction project health and safety procurement process
Construction project health and safety tender evaluation and records
Finalised schedule of construction project health and safety cost estimate/budget
Construction project health and safety contract documentation
Construction project health and safety mobilisation and access plans
Design risk management records
Record of construction project health and safety risk communication
STAGE 5 – CONSTRUCTION DOCUMENTATION AND MANAGEMENT

Definition: The management and administration of the construction contracts and processes, including the preparation and coordination of the necessary documentation to facilitate effective execution of the works

Standard Services

Assess, discuss, negotiate and approve the contractor(s) construction project health and safety plans
Submit necessary construction health and safety documentation to authorities and facilitate permits that may be required to commence the construction work
Attend site handover meetings and lead construction project health and safety mobilisation and access plans
Attend regular site, technical and progress meetings
Prepare revised construction project health and safety risk profile, specifications and cost estimates/budgets where there is scope of work changes
Monitor the implementation of the construction project health and safety plans in accordance with the construction project health and safety specification and further scope of work changes and recommend stop work orders where necessary
Monitor design risk management
Perform incident and accident investigations where necessary
Audit compliance with the construction project health and safety plans and brief the project management team and contractor(s) following site audits
Conduct construction health and safety management system audits
Facilitate construction health and safety system and plans reviews for continual improvement
Monitor the compilation of the construction project health and safety file by the contractor(s)
Prepare and maintain the consolidated health and safety file
Prepare the structure commissioning health and safety plans
Construction Health and Safety Agent Deliverables

Approved contractor(s) construction project health and safety plans, including all construction health and safety appointments
Permits to commence construction work
Record of meetings, including all construction health and safety matters to be actioned
Record of revised changes to the construction project health and safety risk profiles
Record of revised changes to the construction project health and safety specifications
Record of revised changes and commissioning of the construction project health and safety plans
Record of revised construction project health and safety cost estimate/budget
Records of design risk management
Record of construction project health and safety audit reports
Record of contractor(s) construction health and safety performance
Record of construction project health and safety work stoppage reports
Record of incident and accident investigations and corrective actions
Record of interactions with the Compensation Commissioner or similar
Record of construction health and safety system and plans reviews
Record of construction project health and safety risk communication
Interim health and safety file
Structure commissioning health and safety plans
STAGE 6 – PROJECT CLOSE – OUT

Definition:  The process of managing and administering the project close out, including preparation and co – ordination of the necessary documentation to facilitate the effective operation of the project

Standard Services

Review, discuss and approve the health and safety file with the contractor(s) and manage the construction project health and safety during the defects liability period
Cancel all construction project health and safety legal appointments
Prepare the health and safety operations and maintenance report
Prepare the consolidated construction project health and safety close – out report
Construction Health and Safety Agent Deliverables

Record of audits during the defects liability period
Record of construction health and safety risk communication
Report on approved health and safety file
Health and safety operations and maintenance report
Consolidated construction project health and safety close-out report